The Government’s aspiration for the UK tax system is that all taxpayers should submit their accounts information to HMRC directly from accounting software. The first step towards this new digital world will be taken by VAT registered businesses.
From 1 April 2019, VAT registered businesses which have an annual turnover of £85,000 or more will HAVE to submit their VAT returns via accounting software, not as now, by inputting figures on to a form on the HMRC webpage.
The figures submitted by the software will be the same totals as are currently reported on quarterly VAT returns, but the business will have the option to submit more detailed supplementary information. We will be able to submit your VAT figures on your behalf as now, but the law will require you to keep your accounting information in a digital form.
The best way to prepare for this digital revolution is to get into the habit of recording your income and expenses using accounting software as soon as possible.
I’m sure you have lots of questions so please feel free to contact us.
When you sell some or all of the shares in your company, you should expect to pay Capital Gains Tax (CGT) on any profits you make. This tax is normally charged at 20% for higherrate taxpayers, but Entrepreneurs’ Relief can reduce the CGT payable to 10%.
To qualify for Entrepreneurs’ Relief you need to be a director or employee of the company and own at least 5% of the ordinary share capital and the related voting rights. New additional conditions require the investor to have a right to either:
1.at least 5% of the dividends and assets on a winding-up, or
2.at least 5% of the total proceeds should 100% of the company be sold.
These conditions must be met for at least two full years ending with the date your shares are sold, or one year where the sale occurred before 6 April 2019.
When new shares are issued to new investors, this can dilute your own shareholding to below the crucial 5% threshold. Where your company issues new shares after 5 April 2019, you can make an election to protect your Entrepreneurs’ Relief.
Don’t forget to tell us if your company is issuing more shares or converting debt into shares, as there is a time limit for making the relevant elections
A business must register for VAT when its turnover for the last 12 months exceeds £85,000. It must also look forward and judge if its turnover in the next 30 days alone will exceed £85,000. This threshold has been frozen since 1 April 2017, and it will remain at that level until at least 1 April 2022. This means that more businesses will be drawn into the VAT net simply by increasing their prices by inflation every year.
If you don’t want to register for VAT, you either have to keep your total sales low by working fewer hours, or consider splitting your business into two entities which each have a turnover of less than £85,000. Business splitting is legal but HMRC will pursue cases where they believe the split is artificial.
You can only effectively split the business if you have separate products or services which you could deliver from different legal entities. It helps if the separate products are bought by different groups of customers. For example, cleaning commercial buildings for business customers and cleaning domestic premises for non-business customers.
Step 1: Set up two legal entities to deliver your two strands of business, such as a company for the commercial cleaning, and a partnership or sole tradership for the domestic cleaning. You can effectively control both entities.
Step 2: Split the back-office support for the two businesses to ensure HMRC sees that two businesses exist in practice. You will need to set up separate bank accounts and insurance for each entity. Also purchase supplies through distinct orders in the name of each business, and make sure the correct business bank account is used to pay for the goods acquired. Bank the sales income in the correct bank account for each business.
Step 3: Split the cost of commonly used assets. If both businesses operate from the same address, set up a formal lease so that one business sublets part of the area to the other entity. Where some employees work for both businesses, the costs should be charged from the main employer to the other business.
We can help you split your business, but the costs will require continuous monitoring
The one fact many people think they know about termination payments is that the first £30,000 is tax free. However, it isn’t any longer.
From 6 April 2018 the tax-free £30,000 cap doesn’t apply in full, as the amount that the person would have been paid if they had worked their full notice period is taxable as earnings. Only the residue of a termination award, after deduction of these taxable amounts, can be covered by the £30,000 tax-free amount.
There is a complicated formula which works out what elements are treated as salary. This takes into account the individual’s basic pay for the last pay period they worked, any contractual pay provided in lieu of notice, and how long the normal pay period and the notice period were.
Any statutory redundancy paid must be deducted from the tax-free capped amount of £30,000. The exemption for periods spent working overseas no longer applies.
We can help you work out the taxable element of any termination payments you need to make to your employees.
If you were once persuaded to take a loan in place of part of your pay, you may have recently received a letter from HMRC warning that you have more tax to pay.
Where you took one or more loans from your employer or employment agency, and never repaid the amount borrowed, you are now technically liable to pay a new tax called the loan charge on 5 April 2019. This taxes all the loans received by you as income in one tax year, 2018/19, which may well push some of your income into higher rate tax bands.
The loan charge won’t be due if you agree with HMRC, before 5 April, to pay the tax due on the salary received as a loan. You won’t have to pay all the outstanding tax in one go, as HMRC will automatically offer you an arrangement to spread the payments over up to seven years where your current annual income is less than £50,000.
However, HMRC will charge interest of 4.25% on the outstanding amount, so it will be to your benefit to pay as quickly as possible. Any Income Tax you have already paid on the benefit-in-kind in respect of a low-interest or zero-interest loan should be deducted from the loan charge tax due.
We can help you negotiate a settlement with HMRC.
Stamp Duty Land Tax (SDLT) is payable when you buy land or property in England or Northern Ireland. Buyers of property in Scotland pay Land and Buildings Transaction Tax (LBTT) and, for purchases in Wales, Land Transaction Tax (LTT) is due.
Until recently all of these taxes were payable within 30 days of the completion date, but the deadline for SDLT has been halved to 14 calendar days from 1 March 2019. This is also the period for submitting the land transaction return which reports the SDLT payable.
When a company buys a residential property for over £40,000 it must pay an additional 3% SDLT on the entire value. This supplementary rate also applies if you buy a second home. If the property is not defined as ‘residential’ it is a commercial property and the extra 3% tax doesn’t apply.
A derelict property which is in such a poor state that it’s not suitable to be lived in when purchased can’t be treated as a residential property for the purposes of SDLT. If you buy a derelict home to develop, you shouldn’t have to pay the additional 3% rate of SDLT on that purchase.
This ‘not fit to live in’ rule should also apply for purchases subject to LBTT and LTT in Scotland or Wales, as those taxes have similar supplementary rates for purchases of second homes. However, the additional rate of LBTT increased from 3% to 4% on 25 January 2019.
When you sell your main home the profit you make is normally exempt from tax, but that depends on whether you occupied the property (or were deemed to occupy it) throughout your entire period of ownership.
When you acquire a property before it has been fully constructed, you will own it for a period before it is habitable. This can apply where a property is purchased ‘off-plan’, but it will depend on the precise terms of the purchase contract.
For Capital Gains Tax purposes, your ownership period begins on the day on which contracts for purchase are agreed and exchanged, not on the day the contract is completed. For an off-plan purchase, the contracts may be exchanged many months or years before the property is finished and ready to inhabit.
As HMRC assumes the gain on the sale of your property accrues equally over the period you have owned it, a large part of the gain may be allocated to the period before you were able to move in.
If you purchased your home ‘offplan’, we should review your purchase contracts before you sell the property. If the contract contained conditions which introduced break points in the agreement to purchase, the ownership period may be calculated from a different date, which will reduce your taxable gain.
It’s a sign of age when you start thinking more about your pension than your mortgage. But that’s a good thing, as planning for a pension is the path to a happy retirement!
Your company can claim deductions for pension contributions made to your pension fund. However, relief can only be claimed for contributions paid within the company’s accounting period. Review the level of contributions made on behalf of the directors and senior employees before the company’s year end.
You also need to check how much annual allowance you have available for pension contributions by 5 April 2019. The standard allowance is £40,000, but this is reduced to £4,000 if you have already flexibly accessed benefits from a defined contribution pension scheme, even if you received those benefits in an earlier tax year. If your income exceeds £110,000 this year, check whether the total pension contributions paid on your behalf, plus your income, will top £150,000. In this case your annual allowance is tapered down by £1 for every £2 over the £150,000 to a minimum of £10,000. We can help you with this calculation.
It is worth checking whether any highly paid individuals on your payroll have been automatically reenrolled into the workplace pension scheme. This should happen every three years on the anniversary of the date the individual was first auto-enrolled. Even a small contribution made into the workplace pension can mean the individual’s annual allowance is exceeded, which can adversely affect their long-term pension relief.
There was a time when you couldn’t turn on the radio, or your phone, without getting an advert for PPI (Payment Protection Insurance) refund claims. If you made a successful claim, you may have banked the money thinking it was tax free.
That is not entirely true. Each PPI settlement includes interest calculated at 8% on the refunded premiums, which is taxable. Some banks deducted 20% tax from the interest, but other lenders didn’t.
The interest portion of the PPI settlement needs to be declared on your tax return for the tax year in which you received the settlement. You may have additional tax to pay on that interest if insufficient tax was deducted by the payer.
Each year HMRC receives a bulk download of data from the banks relating to PPI payments, which it attempts to match to individual taxpayers. However, the PPI data only includes a name and address, which could be years out of date, so the matching exercise is not perfect.
If you receive a letter from HMRC which mentions undeclared interest, this could relate to the PPI claim you forgot you made. Check whether you declared the interest portion of your PPI settlement on your tax return.
If you didn’t declare the interest, you may need to amend a tax return for an earlier year. We can help you do this.
It’s easy to estimate your business mileage, but HMRC wants to see accurate figures recorded as close to the time of the journey as possible. There are a number of apps which can help you with this.
To achieve the precision HMRC is looking for, you need to know where your business journey starts and finishes. That is not necessarily at your home if you are self-employed.
HMRC will argue your work starts when you reach your customer’s site, and any activities performed at your home-office are irrelevant. This prevents you from claiming expenses for travelling from your home to the first customer of the day, but does allow you to claim for journeys between customers.
To claim for business journeys starting from your home, you need to prove your business is truly based there. To support this argument, record the time you spend on working in your home-office, and what you were doing, e.g. contacting suppliers, or drawing up quotes.
Once you have established the number of miles which qualify as business journeys, you can claim 45p for each mile driven up to the first 10,000 miles, and 25p per mile for any additional miles in the tax year. Alternatively, you can claim a proportion of your total motoring expenses that relate to business miles, compared to the total distance you have driven in the year.